Orders overview
| # | Customer | Sales person | Country | Orders | Revenue ₹ | Last activity |
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Critical watchlist
aged 200+ days or on hold| Order | Brand | Qty | Stage | Sales | Merch | Days |
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Upcoming dispatch
| Order | Brand | Qty | Stage | Sales | Merch | Due date |
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PP approved, accessories blocking
Garments are past PP approval but accessories are not yet in-house and bulk accessory work has not started — these orders cannot dispatch until the accessory side catches up.
Pipeline analytics
aggregate viewsPipeline funnel
orders by production stage · click bar to drill downDespatch readiness
orders by plan · click slice to viewOrder aging
days in pipeline · click to view stale ordersSalesperson workload
pieces in pipeline · click bar to viewMerchandiser load
orders per merchandiserQuantity by country
total pcs in pipeline · click to view ordersOrder count by country
ongoing orders per marketAvg days by country
production speed per market · lower is betterTop brands by country
brand mix per market · darker = more piecesSales inefficiency
avg days orders sit in production · lower is betterMerch inefficiency
avg days orders sit in production · lower is betterMonthly turnaround
avg days taken by shipping month · FY viewMonthly comparison · this FY
click a month to see salesperson breakdownSales person · quantity shipped
click bar to view ordersSales person · avg turnaround
days · lower is betterMerch · quantity shipped
click bar to view ordersMerch · avg turnaround
days · lower is betterTop brands by invoice value
FY total · ₹By country
Revenue by country
FY total · ₹ · click to viewAvg turnaround by country
days from order to ship · lower is betterRevenue by country · sales person breakdown
FY total · ₹ · stacked by sales personSales person reach
how many markets each sales person covers · bubble size = order countRecent shipments
last 20 dispatched · tap row to view history| Order | Brand | Qty | Sales | Merch | Value (₹) | Days | Shipped |
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| Order | Brand | Qty | Sales | Days | Last update | Last updated |
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| Name | Role | User ID | Mail ID | Basecamp ID | Password | Last Login | Last activity |
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Use the category tabs (or the search box) to switch between feature groups. Checkboxes turn a permission on or off; dropdowns pick a mode like all/own/—. Every change saves to the database the moment you make it and reaches people within ~30 seconds (or when they next come back to the app). A faded tick means nothing is saved for that role yet and it gets the feature by default — tick or untick to decide; a greyed-out box is a permission the server only honours for the roles named when you hover it.
Control how the system automatically creates tasks, approval chains, and reminders. Each section below maps a workflow trigger (like "order moved to Ready·payment" or "OCR file uploaded") to the action that fires.
archived/ subfolder; tasks & approvals get a Deleted status (rows stay for audit).Recurring work for any department — each becomes a to-do for its owner when due (a scheduled job runs daily at 8 am IST).
Integrations
Connect external services to send notifications or sync data with Varthagam ERP.
Push notifications via ntfy
Each user gets a unique private topic. Notifications fire as push messages with sound on iOS + Android. Free, no account required, no per-message cost.
- Click Generate topic for the user below
- Show the user's phone the Save QR image (or send via WhatsApp)
- User installs ntfy app from App Store / Play Store
- In the app, tap + → Subscribe to topic → scan the QR or paste the topic name
- Click Test below to confirm
Users & subscriptions
Topics are stored in the "Ntfy Topic" column of Login Details.
Courier tracking
The courier list below is what the Mark shipped form searches. Adding an API key lets the ERP pull live movement into Sample Tracker → Live tracking, instead of you opening each parcel on the courier’s own site.
Courier list
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Tracking API key
Admins only. Change it here whenever you rotate it — no deploy needed.
Templates editor
Every document the ERP and the HRMS print. Change what a customer, vendor or courier sees — no deploy, no developer. Nothing changes until you edit it: each option starts on exactly what is printed today.
Sample management
Who a new sample is assigned to, and who is told when a card moves. Changing these here takes effect immediately — no deploy.
Who gets assigned to a new sample
Four slots. Anything that cannot be resolved is left empty and flagged on the card — never guessed.
Who is notified when a card moves
Applies to every board. Column watchers are set per column, below.
Column watchers
Extra people told when a card reaches that column, on top of the card’s own assignees.
Shipping & tracking
Who adds the courier’s tracking ID the day after a sample ships, and the SMS the customer gets at pickup and delivery.
@mention groups
Named groups that expand to many people. Type @groupname in the Pings chat to ping every member. Role-backed groups always reflect the current team; custom groups use a fixed member list. The built-in @all always means everyone active.
Merge users
Pick a losing account and a winning account. The loser is deactivated (never deleted) and all of their work — tasks, orders, approvals, notifications, chat & group memberships — is reassigned to the winner. Preview first to see exactly what changes. Every merge is backed up and can be audited.
Pending merge requests
Requests submitted by HR. Approving runs the merge immediately.
| # | Customer | Sales person | Country | Active | Completed | Total ₹ | Last activity |
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